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Position Summary:
Assists with maintaining accounts payable and receivable and provides administrative support.
Specific Duties & Responsibilities:
Essential functions of the position include, but are not limited to:
Accounts Receivable:
- Process customer payments received via EFT, credit card, or company check (includes interface with customer banks and letter of credit collection).
- As directed, follow up on all outstanding amounts due from customers to ensure timely payment.
- Review UPS/shipping invoices against shipper’s reports for accuracy. Perform necessary actions to correct discrepancies.
Accounts Payable:
- Manages electronic filing of invoices received from vendors.
- Processes vendor invoices using portal to match with purchase orders and receiving.
- Researches invoices with match discrepancies.
- Routes invoices with missing support documentation to department managers for approval.
- Prepares weekly payment batches for review and approval.
Inventory Costing:
- Reviews variances and posts work in process job closures.
- Posts engineering time to IR&D and customer jobs.
General:
- Provide administrative support, sort accounting mail, and file all accounts receivable documents.
- Perform any related duties as required or assigned.
- Follows company rules and procedures.
Education & Experience:
- High school diploma with accounting training desirable.
- Currently enrolled in a 4 year college pursuing a finance degree.
Qualifications:
- Good knowledge of business English, spelling, and punctuation.
- Knowledge of Microsoft Office Products.
- Professional and friendly phone etiquette skills.
- Customer Service experience desired.
- Must be able to work with minimal guidance.
Training Requirements:
On-the-job training.
ITAR Requirements:
To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.
Physical Demands: (*)
The position requires that the employee is regularly required to sit; use hands to handle or feel. The employee is required to talk and hear. The employee is required to stand; walk; reach with hands and arms; stoop, and kneel. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds without assistance, and occasionally lift and/or move up to 50 pounds with assistance. Vision requirements include close vision, peripheral vision, depth perception and the ability to adjust focus.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment: (*)
This position will require a working environment mix comprised of office, shop floor, field and customer locations (both domestic and international). While performing the duties of this job, the employee may be exposed to static electricity; explosives in test conditions; fumes; airborne particles; outside weather conditions prevalent at the time and an air-conditioned and heated office. The noise level is normally moderate may be occasionally high.
*Note: Both the Physical Demand and Work Environment sections are required by the Americans with Disability Act (ADA).
Airborne Systems is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.