Temp AP Analyst

Position Summary:

The Accounts Payable Analyst is responsible for supporting and optimizing the accounts payable function by ensuring accurate and timely processing of supplier invoices, analyzing discrepancies, maintaining data integrity, and strengthening internal controls. This role partners with internal stakeholders and vendors to resolve issues, improve processes, and provide reporting and insights related to payables activity, cash flow, and vendor performance.

Specific Duties & Responsibilities:

Essential functions of the position include, but are not limited to:

• Review, validate, and process supplier invoices, ensuring accuracy of pricing, quantities, and purchase order matching (3-way match).
• Analyze and resolve invoice discrepancies, working cross-functionally with procurement, receiving, and vendors to ensure timely resolution.
• Assign and review general ledger coding for accuracy and consistency with company policies and financial reporting requirements.
• Prepare and review payment proposals (ACH, wire, and check runs), ensuring proper approvals, timing, and cash flow considerations.
• Perform vendor statement reconciliations and investigate variances to maintain accurate accounts payable balances.
• Monitor accounts payable aging and identify trends, risks, or overdue balances; recommend corrective actions.
• Maintain and audit vendor master data (e.g., payment terms, tax status, banking details) to ensure accuracy and compliance with internal controls.
• Respond to and resolve vendor and internal inquiries, escalating complex issues as needed.
• Generate and analyze accounts payable reports to support month-end close, audits, and management reporting.
• Support internal and external audit requests by preparing documentation and ensuring adherence to policies and procedures.
• Identify opportunities for process improvements, automation, and efficiency within the AP function; assist with implementation.
• Ensure compliance with company policies, accounting standards, and regulatory requirements (e.g., 1099 reporting).
• Performs other related duties as required or assigned.
• Follows company rules and procedures.

Education & Experience:

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred; or equivalent combination of education and relevant accounts payable experience.
• 2 to 5 years of experience in accounts payable or general accounting, with exposure to analysis and reconciliation activities preferred.

Qualifications:

• Strong understanding of accounts payable processes, accounting principles, and financial controls.
• Demonstrated analytical and problem-solving skills, with attention to detail and accuracy.
• Experience reconciling accounts and analyzing data to identify discrepancies and trends.
• Proficiency in Microsoft Office applications, particularly Excel (e.g., lookups, pivot tables).
• Experience with ERP systems and vendor management processes.
• Effective communication and interpersonal skills, with the ability to collaborate across departments and with external vendors.
• Ability to manage multiple priorities, meet deadlines, and work independently in a fast-paced environment.
• Strong organizational skills and a continuous improvement mindset.
• Ability to exercise sound judgment and maintain confidentiality.

Training Requirements:

NA

Travel Requirements:

NA

ITAR Requirements:

To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

Physical Demands: (*)

The position requires that the employee is regularly required to sit; use hands to handle or feel.  The employee is required to talk and hear. The employee is required to stand; walk; reach with hands and arms; stoop, and kneel. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds without assistance, and occasionally lift and/or move up to 50 pounds with assistance. Vision requirements include close vision, peripheral vision, depth perception and the ability to adjust focus.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment: (*)

This position will require a working environment mix comprised of office, shop floor, field and customer locations (both domestic and international). While performing the duties of this job, the employee may be exposed to static electricity; explosives in test conditions; fumes; airborne particles; outside weather conditions prevalent at the time and an air-conditioned and heated office. The noise level is normally moderate may be occasionally high.

*Note: Both the Physical Demand and Work Environment sections are required by the Americans with Disability Act (ADA).

Airborne Systems is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.

VEVRAA Federal Contractor

Salary:  $27 – $34/hour